Invoice as a transport document: is it possible in InvoiceXpress?

No. An invoice in InvoiceXpress cannot be used as a transport document. 🚚

❓ Why

Some companies that transport goods (for example, for parcel deliveries) ask whether they can issue just one invoice instead of a separate invoice and transport document.

Article 36 of the Portuguese VAT Code (CIVA) defines the mandatory fields on an invoice. The place, date and time of loading and unloading of the goods are not mandatory fields on an invoice, but they are mandatory on a transport document.

Invoices issued by InvoiceXpress do not include these fields. Even via the API, the transport-related fields (loaded_at, load_site, delivery_site, address_from, address_to) are not accepted or processed on an invoice. These fields only exist on the Transport Document.

✅ What to do in InvoiceXpress

Whenever goods need to be moved, a Transport Document must be issued in addition to the invoice. The transport document accompanies the transport; the invoice documents the sale.

⚖️ Related legal points

• If the invoice included the mandatory transport elements, the prior communication of the transport document to the Tax Authority would be waived, under Article 5 of Decree-Law 198/2012. As InvoiceXpress invoices do not include these fields, this waiver does not apply in practice: the transport document must be communicated normally.
• Were it possible to issue only the invoice with these elements, that invoice would count as a single document (and not two) for subscription plan purposes. As this is not currently supported, the invoice + transport document process remains two distinct documents.

Reference: Article 36 of CIVA (mandatory invoice fields); Article 5 of Decree-Law 198/2012 (waiver of communication of transport documents).